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Checklist Before Organising PyWorldWide Meetup

  • Set the Date and Time
    • Pick a date: Preferably a weekend (Saturday or Sunday).
    • Time: Consider global participation—aim for a time that works for multiple time zones (e.g., 6 PM IST is good for Asia/Europe overlap).
  • Platform to host the meetup
    • To be decided Zoom, Google meet, StreamYard + YouTube

  • Meetup Format

    • Duration: 1 hour
    • Format:
      • 2 Talks (20 mins each)
      • Q&A (10 mins)
      • Lightning Talks (optional) – 2-3 short 5-minute talks or project showcase
      • Open networking / AMA (10-15 mins) or discuss new things in the Python community

    Example Format:

🧠 Talk 1 (20 mins) – Beginner-friendly topic

🧠 Talk 2 (20 mins) – Intermediate topic

❓ Q&A (10 mins)

💬 Lightning Talks (optional) – 2-3 short 5-minute talks or project showcase

🌐 Open networking / AMA (10-15 mins) or discuss new things in python community
  • Speaker Planning
    • Start 2 weeks before the meetup
    • Submit CFP at https://github.com/pyworldwide/talks/issues/new?template=talk-proposal.yaml
    • Promote CFP on Social Media
  • Promotion
    • Start at least 2-3 weeks in advance.
      • A poster/flyer with speakers, date, time, and platform.
    • Share on Socials about it
  • Dry Run
    • Schedule a dry run 2–3 days before with speakers.
    • Test mic, screen share, timings
    • Check if speakers are clear on flow
  • During the Event
    • Record the session if possible ( if the speaker permits )
    • Feedback form at the end
  • Post Event
    • Share recording to YouTube
    • Prepare for next month meetup